All 21 Purchase Orders & 3-Way Matching questions
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What is a purchase order (PO)? What is three-way matching? What is the difference between two-way, three-way, and four-way matching? What is a requisition and how does it relate to a PO? What information does a purchase order typically contain? What is a contract or catalog PO versus a spot PO? What is matching tolerance and why is it used? What are common causes of a three-way match failure? How are partial deliveries and partial invoices matched against a PO? What is a blanket (standing) purchase order?
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Accounts Payable & Receivable › Purchase Orders & 3-Way Matching

What is a goods receipt note (GRN)?

Beginner

Answer

A GRN is a record created when goods are received, documenting the items, quantities, and condition. It confirms delivery against the PO, triggers the inventory/expense entry via the GR/IR account, and provides the receipt evidence used in three-way matching against the invoice.
Real-world example The warehouse scans a delivery and creates a GRN for 98 of 100 ordered units, so only 98 will match the invoice.

Common follow-ups: What happens if the GRN quantity differs from the PO? | How does a GRN affect inventory?

Invoice Processing Reconciliations Purchase Orders & 3-Way Matching
All 21 Purchase Orders & 3-Way Matching questions