All 21 Payment Runs questions
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What is a payment run? What are common payment methods used in AP? What is a remittance advice? What is the journal entry when invoices are paid in a payment run? What is a payment file and how is it sent to the bank securely? How are invoices selected and prioritized in a payment run? How does an early-payment discount decision get evaluated? What controls should surround a payment run to prevent errors and fraud? What is a payment proposal (pre-run) and how is it reviewed? How are supplier credits and deductions applied within a payment run?
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Accounts Payable & Receivable › Payment Runs

What is the difference between a manual payment and a scheduled payment run?

Beginner

Answer

A scheduled payment run pays many approved invoices in a controlled batch on a set cadence. A manual (ad-hoc) payment is a one-off outside the run for urgent or exceptional items. Manual payments carry higher risk (less batch control) so they need extra authorization and must still be recorded and reconciled.
Real-world example An urgent supplier is paid by a controlled manual wire between weekly runs, with dual approval and immediate posting.

Common follow-ups: Why do manual payments carry more risk? | When is an ad-hoc payment justified?

Invoice Processing Reconciliations Payment Runs
All 21 Payment Runs questions